HR Christmas Checklist
HR Christmas Checklist: Make This Festive Season Stress-Free for Your Business
The festive season is fast approaching, and whether your business is gearing up for its busiest time of year or preparing to close for a well-earned break, planning ahead is key. A little organisation now will help you avoid last-minute stress, support your people, and ensure smooth operations heading into the New Year.
Here’s a practical HR Christmas Checklist to help you finish the year strong.
Plan Your Christmas & New Year Schedule
Confirm any Christmas/New Year shutdown dates and communicate these clearly and early. Make sure you follow any notice timeframes specified in employment agreements or policies.
Request leave applications early and outline how decisions will be made (e.g. first-in first-served, rotating fairness, business needs).
Approve or decline leave promptly and communicate clearly with staff.
Check annual leave balances. If someone doesn’t have sufficient leave, discuss options such as unpaid leave or annual leave in advance (if eligible and agreed).
Confirm public holiday entitlements. Identify who would otherwise have worked, and ensure employees understand whether they qualify for days off in lieu.
Rosters, Customers & Operational Planning
Publish holiday rosters as early as practical if applicable.
Notify customers or suppliers of your festive season hours, final delivery dates, or operational shutdown periods.
Christmas Events & Celebrations
If you’re hosting a workplace celebration:
Choose an activity that will include and appeal to the widest range of staff.
If alcohol is offered, consider limits, serving rules, or alternative options.
Plan safe transport to reduce risk and support wellbeing.
Remind staff about expected conduct and what’s considered unacceptable behaviour — even at social events.
And of course — enjoy the celebration!
Staff Appreciation & Wellbeing
Think about how you will recognise your team’s hard work. The most meaningful gestures are often personal — Get some insights in our previous article here😊)
Remember that while the season is joyful for many, it can also be financially, emotionally, or socially challenging for others. Be mindful, check in, and offer support where appropriate.
Consider individuals who do not celebrate Christmas for cultural or religious reasons, and ensure your language and activities remain inclusive.
Wrap It Up Before the Break
If you’re taking time off, finish key tasks and handovers so you can switch off and recharge without loose ends hanging over you.
If this is your busiest season, make hay while the sun shines and look forward to your well-deserved rest afterwards!
Wishing You a Smooth & Successful Holiday Season
With good planning and clear communication, you’ll reduce stress, support your team, and set your workplace up for success heading into 2026. If you need support with shutdown planning, staff communications, leave management, or holiday HR queries — we’re here to help.
Need assistance with your employment paperwork or holiday processes?
Get in touch with the EASI NZ team — we’d love to support you.